Eight Strategies for Reducing the Tender Preparation Time

  • Posted in Tender Tips under
  • Tender Preparation

Do you find yourself spending months preparing a single tender? Is your tender submission process too time-consuming? Are you missing out on other business opportunities because you are running behind in preparing your bids and tenders? The good news is that there are simple strategies you can use to shorten the length of time required to prepare your tender submissions while also ensuring you deliver superior quality.

In this article, we will discuss how you can do exactly that.

Eight Ways to Speed Up Tender Preparation

Tender preparation is one of the most important stages in implementing a successful Australian tender. It is where you formulate your strategy, create standard responses (such as your company statement) and then submit your bid to the government or entity. A poorly structured proposal can cost your company millions of dollars in lost revenue and opportunity. A well-researched proposal will make the difference between success and failure, so it is important to prepare as comprehensively as possible.

Your tender preparation time may be cut in half with these eight strategies.

  • Plan Ahead

It’s important to plan and prepare as much as possible before submitting your tender. Do your research on the market opportunity and competitors so you know what they’re offering and how to position yourself against them. If there are multiple phases to the process, plan each stage accordingly — don’t wait until the last minute for feedback or revisions!

  • Create an electronic library

If you have multiple projects in the pipeline, create an electronic library with all of your standard documents. That way, when you’re ready to submit a new tender, all you have to do is pull from this library rather than starting from scratch each time.

  • Use templates

If you have prepared multiple tenders before, then you’re likely to have seen a pattern emerge in the way they are structured. This is because all tenders have certain things in common such as covering letters, prices, and specifications. By using templates, you can save time by copying and pasting content that is common across many different tenders into these templates rather than having to create everything from scratch every time. The benefit of this approach is that it reduces the time needed to prepare each tender and allows you to focus on adding any unique aspects specific to each tender.

  • Understand the requirements

Take time to read the RFT completely and carefully. Make sure you understand what will be required of your company to submit a proposal that meets the needs of the government agency or organisation.

  • Use a checklist 

Develop a checklist to ensure that all relevant information is considered before tender submission. Make sure that all the required information is included in the proposal and that it is presented. Don’t forget to include graphics, drawings, and photos where necessary.

  • Train staff who work on tenders regularly 

Each team member should know exactly what their role is in the tender process. If everyone knows their role and there are no communication gaps, it will be easier for you to prepare tenders quickly. If you don’t have enough resources to train all your staff members individually, consider using professional tender writing services like Bidsmith.

  • Get assistance with proofreading and editing 

Although you may be confident in your writing skills, it’s always best to have someone else proofread or edit your proposal before submitting it. This will help you make sure that your proposal doesn’t contain any grammatical errors or spelling mistakes. It will also ensure that you don’t miss out on any details that could be crucial for securing the contract successfully.

  • Use a Tender Writing Service

A tender writing service like Bidsmith can help speed up the process by doing all the heavy lifting for you. We provide expert guidance and support through every stage of writing a proposal, from brainstorming ideas right up to submitting it online. This means you can focus on what matters—running your business—and leave everything else to someone who has spent years writing proposals for companies like yours!


When it comes to the tender proposal submission time, there is no room for error. The last thing you want is to submit a bid too late and miss out on the opportunity—but it happens all the time. And that’s where we come in!

Bidsmith has an unrivaled track record in reducing the tender preparation time for submitting Australian tenders. Our team of expert writers and technical specialists will work with you every step of the way to ensure that your submission meets all of the requirements and is submitted on time.

We take pride in our ability to help our clients get their businesses noticed by submitting competitive bids for public sector projects, commercial contracts, and more.