Sticking with the Tried and True: Helping a Queensland Small Business Retain Their Grounds Maintenance Contract

  • Posted in our blog under
  • Maintenance
  • Queensland

Starting a tender process can sometimes feel like starting a new chapter. It often brings a fresh perspective, new ideas, and an opportunity for change. However, as we recently observed with a Queensland-based client, change isn’t always the best option, especially when a hard-working small business delivers value daily.

This story begins with our client, a dedicated local business providing grounds maintenance and landscaping services to a large communal estate in Regional Queensland. They were the preferred choice for years, familiar with every blade of grass, every shrub, and each resident’s preferences. But as time passed, they sensed that the estate’s corporate body was leaning towards change. In the tendering world, they were the incumbent provider but felt a wind of shift. That’s when they turned to Bidsmith.

Understanding the Real Challenge

Being in the tender writing industry, we often see businesses, especially small ones, face challenges during the tender process. In this case, the problem wasn’t the quality of service our client provided; it was showcasing that quality effectively in their tender response.

Our Role as the Tender Consultant

Our client might have been experts in grounds maintenance, but we are experts in bid writing and tender consulting. They didn’t just need a tender writer; they required a full-fledged strategy to remind the body corporate of the value they provided and the potential risks of opting for a new, unknown service provider.

The first step in our tender preparation was understanding our client’s strengths. As a small local business, they had a personal touch, quick response times, and an intimate knowledge of the estate’s grounds. They had cultivated relationships with the residents, understood their preferences, and were invested in the community’s welfare.

Crafting a Compelling Tender Response

Our team took these strengths and wove them into a winning bid. We didn’t just focus on their past successes; we highlighted the inherent risks of switching providers. Change might seem appealing, but there’s value in continuity, reliability, and familiarity – especially in a service as personal as grounds maintenance.

We ensured that every part of the tender document spoke of their dedication, expertise, and the potential disruption and adjustment period a new provider would entail. We emphasised how a small business, deeply rooted in the local community, brings a level of commitment that’s hard to match.

The Power of Professional Tender Writing

The result? Our client wasn’t just invited to tender; they secured their position, continuing to serve the estate they had tended to for years. It was a testament to their hard work and the strength of a well-prepared tender response.

Bidsmith’s Role in Securing the Future of Small Businesses

For us at Bidsmith, it was another feather in our cap, but more than that, it was another small business that continued to thrive, thanks to professional tender writing. We believe in the potential of every business, big or small, and work diligently as their bid manager to ensure they get the opportunities they deserve.

If you’re a business facing challenges in the tender process or want to put your best foot forward when bidding for a contract, remember – with the right tender preparation and consulting, you can stand out, highlight your value, and keep doing what you do best. Your winning tender might just be a call away.

Join the scores of businesses securing their futures with effective bids and proposals. Don’t leave your next tender response to chance. Choose expertise. Choose Bidsmith.